Job Opportunities: In-House

JOB DESCRIPTION:  
Staff Accountant and Parish Secretary

St. Thomas Aquinas Church – Newman Center is looking to hire a full-time Staff Accountant and Parish Secretary. We are looking for the right candidate to join our team. Ideal candidate has a baccalaureate degree in Accounting (or similar business degree), three (3) to five (5) years of experience in accounting related fields. If you would like to become part of a growing, faith-centered organization, anchored in the heart of the University of Nebraska–Lincoln, and make a positive impact on the college community, please send your résumé to patti-montgomery@huskercatholic.com.  See detailed job description below.

Summary of Position:
Manage day-to-day accounting transactions associated with accounts payable, accounts receivable, GL, payroll, cash management and parish/vocation duties. Assist with personnel record-keeping and benefit billings. Administer the payroll database and the outsourced functions of payroll. Track and manage all vehicle, property, TIFF and corporate taxes; and all required State and Federal taxes (to include year-end 1099 filings). Performs month-end account reconciliations, journal entries and accruals to ensure accurate financial reporting. Assists with vocation office functions and manages parish records.

Reports to:  Controller/HR Manager

Essential Functions                                          

  • Bachelor’s degree in Accounting, Finance or Business Administration, required.

  • Three to five years of experience in accounting-related field, preferred.

  • Thorough and working knowledge of GAAP, accruals, debits and credits.

  • Ability to lift 10 pounds.

  • Basic computer and MS Office knowledge, including the ability to type on a keyboard, use a calculator, electronic calendar and view information on a computer screen is required.

  • Customer Relations data-base and QuickBooks experience, preferred.

  • Ability to communicate clearly in writing and orally.

  • Ability to work a 40-hour work week.

Skills & Abilities                                                            

  • Ability to work independently, show initiative and be resourceful.

  • Ability to be flexible and professionally manage situations when conflicts arise.

  • Ability to work well with others, such as co-workers, students, vendors, Diocesan personnel and the public.

  • Ability to problem-solve, exhibit sound judgment, involve appropriate people in decision-making and maintain confidentiality. 

Key Responsibilities

  • Projects cash collections on a weekly/monthly/quarterly basis. Coordinate, maintain, and produce reporting for cash forecasting and cash flow daily/weekly/monthly/etc. Provides payables/cash position for company upon request (balancing general ledger to bank timely). Tracks reserved cash.

  • Processes customer remittance transactions, parish Mass collections, drop boxes, student events, candle money, etc. Reviews and investigates discrepancies between e-tapestry and QuickBooks. Documents cash transactions, account transfers, and intercompany transactions as required. Reconcile account receivable subsidiary ledger to the balance sheet.

  • Records and maintains timely accounts receivable accounts with invoicing, collections, correspondences and monthly reconciliations. Completes deposits for all collections timely. Reconciles credit card payments/fees in books and bank.

  • Records and adjusts restricted and non-restricted funds in the general ledger.

  • Communicates through written and verbal channels with vendors, donors, directors, students and co-workers.   Researches and resolves questions and issues related to donor and vendor accounts; maintains general ledger data notes pertaining to deposits.

  • Manages Accounts Payable sub-ledger; compiles and accurately enters accounts payable invoices into QuickBooks, investigating and resolving discrepancies found through reconciliations. Determines, prepares, and reviews invoices and support documentation for accurate data entry to the QuickBooks system to include proper GL account coding.  Ensures that all invoices have been properly authorized and approved before invoices are entered into QuickBooks.

  • Performs reconciliations of vendor credit memos, statements and manages vendor maintenance. Gathers and organizes tax information (W-9’s) and files 1099 forms timely. Administers tax-exempt processes and Form 13 requests.

  • Determines disbursement selections for vendor payments.  Enters transactions and distributes checks for cash disbursements, wire transfers, and petty cash. Answers inquiries from vendors regarding payments. Follows all Accounting controls, processes and procedures. 

  • Completes Balance Sheet reconciliations as assigned to include journal entries, accruals and reconciliations.

  • Manages Petty Cash and replenishes it as needed.

  • Manages the IT back-up function with disc rotation and record-keeping.

  • Manages Payroll with Paycor, to include employee maintenance, PTO, payroll processing, time card file integration, GL file integration and reconciliations. Records payments for wedding coordinator, musician stipends, etc.

  • Manages Vocation administrative duties, such as assisting with phone inquiries, stipend billings, budget tracking, applications and correspondences (e-mails, letters, packages, appointments, etc.).

  • Parish - Assists with marriage FOCCUS inventory testing process.

  • Assists with administrative duties for Pastor as requested.

  • Manages parish sacrament record-keeping functions in the Diocesan data base, the manual books and the issuance of certificates. Safe-keeps the accuracy and integrity of proper names, dates, and sacrament completions.

  • Inventories and orders supplies as needed for the parish, such as hosts, candles, checks and office supplies.

  • Tracks pre-paids, reserved assets, grants and funds, construction-in-process assets and loan schedules.

  • Maintains secure and confidential payroll, vendor, parish and vocation records.

  • Prioritizes, meets deadlines and works with little supervision.

 

 

Area Job Opportunities

Director of Religious Education – Archdiocese of omaha

The Director of Religious Education will administer and oversee the comprehensive program at Mary Our Queen Church, including sacramental preparation. The position will start on July 1, 2019.  Click here for a job description. For more information or to apply, please contact Renee Spicka at the Parish Office: 402.905.0021 or rlspicka@archomaha.org.